Site visits for new courses will be undertaken when there are students undertaking the second to last semester of the course.

Where a course to be considered for accreditation is delivered across multiple sites, a site visit to each campus is necessary. Site visits normally occur over two days, but will take longer for courses that are delivered across multiple campuses.

The purpose of the site visit is to:

- Confirm that content within the application accurately reflects the course and the academic unit
- Verify that the course complies with accreditation requirements
- Ensure the education provider’s policies and processes associated with accreditation are implemented consistently
- Consult further with the course leader and coordinators on points for clarification and areas of concern
- Interview key stakeholders, including academic staff, students and practicum supervisors to validate the outcomes of the course (in as far as is practically possible for a new course)

Preparing for a site visit

The education provider is expected to provide the review team with one dedicated lockable meeting room for the duration of the site visit that is of sufficient size to accommodate all meeting sessions. Easy access to sufficient power outlets and internet connection for all review team members is also required. 

A Site Visit Schedule will be provided to the education provider once the site visit date has been confirmed.

The Course Accreditation Manager will convene a teleconference with the head of academic unit/discipline leader to discuss the Site Visit Schedule, the preparations that will need to be made, resources that will need to be made available at the site visit, and to confirm who will need to be available to participate.

The completed Site Visit Schedule including the names of all participants must be returned to the Course Accreditation Manager no later than one week prior to the site visit.

Accommodation and travel for the review team will be booked and paid for directly by ESSA in accordance with ESSA’s Travel Policy. A site visit is normally conducted over a two-day period and will typically follow the schedule set out below. However, ESSA reserves the right to vary the Site Visit Schedule at its discretion.

 

Day 1

Time                  Activity
08:45 – 09:00 Pre-site visit team meeting
09:00 – 09:15 Meeting with the Dean of the faculty or pro-vice-chancellor/deputy vice-chancellor as relevant to academic unit, to include the head of the academic unit/discipline
09:15 – 10:00 Meeting with the head of the academic unit/discipline
10:00 – 10:30 Meeting with the program coordinators
10:30 – 10:45 Break
10:45 – 11:45 Meeting with exercise science academic staff (including key sessional staff). Please note that the head academic unit/discipline should not attend this session.
11:45 – 12:45 Meeting with exercise physiology academic staff (including key sessional staff). Please note that the head academic unit/discipline should not attend this session.
12:45 – 13:30 Lunch / site visitation team meeting
13:30 – 14:30 Tour of facilities which must include teaching and research laboratory spaces, and dedicated exercise and sports science tutorial rooms
14:30 – 14:45 Break
14:45 – 16:00 The site visitation team meeting. The site visitation team may request to meet again with one or more of the academic staff members or support staff during this period.
 

Day 2

Time                 Activity
08:45 – 09:00 Pre-site visit team meeting
09:00 – 09:45 Meeting with an appropriately representative group of exercise science practicum supervisors. There must be at least six members in this group. Supervisors must be from placements external to the university and best represent the breadth of practicum placements available to exercise science students.
09:45 – 10:30 Meeting with an appropriately representative group of exercise physiology practicum supervisors. There must be at least six members in this group. Supervisors must be from placements external to the university and best represent the breadth of practicum placements available to exercise science students
10:30 – 10:45 Break
10:45 – 11:30 Meeting with two exercise science students from each year of the course and two recent graduates. It is preferable if the graduates selected have been working in a related field for at least one year, but no longer than three years.
11:30 – 12:30 Meeting with two exercise physiology students from each year of the course and two recent graduates. It is preferable if the graduates selected have been working in a related field for at least one year, but no longer than three years.
12:30 – 13:15 Lunch / site visitation team meeting
13:15 – 14:15 Meeting with staff responsible for the practicum programs
14:15 – 16:00 Site visitation team meeting. The site visitation team may request to meet again with one or more academic staff members during this period.
16:00 – 16:30 Overview of site visit findings with head of academic unit.